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Office 365 spotlight – How Office can help you collaborate while working from home

03 Apr 2020
Author: Phoebe

It’s important not to lose touch with your colleagues while working remotely. You’re still a team, even if you’re not sharing an office. Luckily, Office 365 is packed with features to facilitate co-working, allowing you to keep the team spirit alive and well.

Getting to grips with Microsoft Teams

We have talked about it many times before, and now Teams really comes into its own – combining instant messaging, video calls and shared file storage. You already have access to Teams as part of your Office 365 suite, but you may not have had a sufficient nudge to use it until now. With home working looking set to become the norm, now is the perfect time to familiarise yourself with all that Teams has to offer.

Instant messaging – Teams allows you to carry out real-time conversations with your colleagues via its inbuilt instant messenger. It’s a good idea to have a separate messaging service for the workplace as it stops you from getting distracted by other ongoing chats with friends and family. Don’t worry, you can still send emojis and GIFs.

Video conferencing – Teams allows you to easily make conference calls with up to 250 participants. It also offers the option to record the meeting and have it emailed to you – great if you need to check the details later on. You can choose between full video conferencing, or audio-only if you’re still in your pyjamas.

Co-working in Word

Microsoft Word allows you to share a document and edit it collaboratively with your colleagues. Simply click the Share icon at the top of your document and then enter the names or email addresses of the people you want to collaborate with. Coloured flags will show you who is currently working on the document, and changes can be monitored by selecting Review>Track Changes.

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